Privacy Notice
Last updated 01.01.2023
Summary
We adopted Privacy by Design and by Default as a way of thinking and acting in favor of your privacy upfront and building privacy into our services, and our website.
The terms “we”, “us”, “our”, “Litentry” refer to “Litentry Technology Gmbh”, c/o WeWork, Eichhornstraße 3, 10785 Berlin, Germany, DE335594764, are committed to protecting and respecting your privacy. We wrote this privacy statement to help you understand your rights, our obligations and outline how data is treated when you interact with our website https://litentry.com/.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We’d like to summarize our approach to privacy in a few commitments to you:
1. Clearly express our privacy statement and keep it up to date
2. Make sure to implement practices, procedures and systems to comply with data protection law, and carry out all processing operations in strict compliance.
3. Explain in plain language the type of information and the legal basis for processing personal data.Inform you of the purpose for which your information is collected, stored, used, and disclosed.
4. Inform you on your rights to information, access, rectification, deletion, portability, objection.
5. Do our best not to let you down.
If you have any questions regarding our privacy practices, please contact us at hr@litentry.com
Our role: Under the EU GDPR, we act as a data controller for the processing activities being conducted on and through our website.
You can contact us at: Litentry Technology Gmbh Eichhornstraße 3, 10785 Berlin, Germany, DE335594764
What information do we collect?
Through the website.
Applicants
Our website offers a page for anyone to apply for an open job position at Litentry. For us to consider your application, we collect your first, last name and email, LinkedIn profile, phone (optional), location (optional), salary expectation (optional) and resume that includes your previous work experience and education. We assess this information against the job requirements for our recruitment purposes only. The applied legal basis for these activities is our legitimate interests (GDPR Art. 6.1.f) and under § 26 BDSG.We will store CVs and related job data for a period of 6 months. Notwithstanding the foregoing, if we keep such information for a longer period of time, we will ask for your consent. Your personal data will be shared with colleagues within Litentry where it is necessary for the processing purposes set out above. This includes, for example, your line manager for their management of you and the HR department for recruiting purposes.
Which data we will retain
We will retain documents containing personal data:to the extent that we are required to do so by law; if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and in order to establish, exercise or defend our legal rights Cookies. Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows us or a third party to recognize you and make your next visit personalized and easier, recognizing your device and storing some information about your preferences or past actions. Cookies can be "persistent" or "session" cookies. Session cookies are deleted at the end of the session, whereas persistent cookies remain stored in the device until they expire. The placement of analytical, and marketing cookies takes place under the legal basis of visitors’ consent (GDPR Art. 6.1.a); necessary cookies for our website to operate and do not require consent but are placed under our legitimate interests (GDPR Art. 6.1.f) or are legitimized by the necessity to perform the contract (GDPR Art. 6.1.b).
How do we use cookies of website visitors?
When you use our website we collect information from you automatically through the provider Plausible. Plausible tracks web traffic without tracking individual visitors. All of the data that plausible collects is aggregated data and does not contain any personal information. Through Plausible we collect the following data points: Page URL, HTTP referrer, Browser, operating system, device type, country, region, city. For further information please read Plausible’s data policy here: https://plausible.io/data-policy.
How to manage cookies?
In general, you can set your browser not to accept cookies, and the website aboutcookies.org tells you how to remove cookies from your browser.
Privacy policies of other websites
Our career website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.The following are within the scope of Litentry’s
Your rights
You have to know what you’re signing up to, and we’re being very open about it. If you require additional and personalized help understanding Litentry’s privacy notice – we are very happy to hear from you via email. Please email us at hr@litentry.com. You may exercise GDPR rights regarding your personal data. In particular, you have the right to:
Object against the processing of your information. If we process your information for our legitimate interests (e.g., for direct marketing emails or for our marketing research purposes), you can object to it. Let us know what you object against, and we will consider your request. If there are no compelling interests for us to refuse to perform your request, we will stop the processing for such purposes. If we believe our compelling interests outweigh your right to privacy, we will clarify this to you. Access your information. You have the right to know what personal data we process. As such, you can obtain the disclosure of the data involved in the processing, and you can obtain a copy of the information undergoing processing.
Verify your information and seek its rectification. If you find that we process inaccurate or out-of-date information, you can verify the accuracy of your information and/or ask for it to be updated or corrected.Restrict the processing of your information. When you contest the accuracy of your information, believe we process it unlawfully, or want to object against the processing, you have the right to temporarily stop the processing of your information to check if the processing was consistent. In this case, we will stop processing your data (other than storing it) until we are able to provide you with evidence of its lawful processing;
Delete your personal data. If we are not under the obligation to keep the data for legal compliance and your data is not needed in the scope of an active contract or claim, we will remove your information upon your request.Transfer your personal data to another organization. Where we process your personal data on the legal basis of consent you provided us or on the necessity to perform a contract, we can make, at your request, your data available to you or to an organization of your choosing. We are required to get back to you within 1 month (30 calendar days). Should the request be complex or taking into account the number of requests, we may extend it two further months, but we will inform you accordingly. Lodge a complaint with a supervisory authority: If you believe that our use of personal information violates your rights, or if you are dissatisfied with a response you received to a request you formulated to us, you have the right to lodge a complaint with the competent data protection authority of your choice.
Available authorities in Europe can be found here: https://edpb.europa.eu/about-edpb/board/members_en.
Litentry is registered with the Berliner Data Protection Authority, which can be contacted here :
Berliner Beauftragte für Datenschutz und InformationsfreiheitFriedrichstraße 219, 10969 Berlin, GermanyTelefon: +4930138890, mailbox@datenschutz-berlin.de
Security
We use SSL encryption on a day to day basis to protect information online and do everything in our power to protect user information offline. We perform staff training on the value of personal information, and practice need-to-know principles, this means that only selected staff members have access to personal information and practice integrity and confidentiality. International data transfers
Our Website and Services are distributed across the globe.
Where we store our information is located on SageHR servers which are hosted in the United States. Under the GDPR, personal data sent or accessible outside the EEA or Adequate countries are considered international data transfers and companies need to implement appropriate transfer mechanisms. We take steps to ensure that where your information is transferred outside of the EEA or the UK by our service providers and hosting providers, appropriate measures and controls are in place to protect that information in accordance with applicable data protection laws and regulations such as signing data protection agreements and practicing data minimization.
Children rights and personal data
This website is intended for users over 18. If you suspect that your account or this service is being used by minors, then write to us immediately at Hr@litentry.com.
Changes
We are committed to keeping you informed of how data is being handled. If we make material changes to this document, we will notify you by sending an email to you. We will also update the “last updated” date at the top; in the commitments section. If we let you know of changes through email communication, then the date on which we send the email will be deemed to be the date of your receipt of that email.
